Group Fare Flight Booking — Airline Group Fares for 10+ Passengers

Group fare flight booking is how a party of 10 or more passengers travelling together on the same flight gets one negotiated per-seat price from the airline, instead of buying seats one by one at a live fare that rises as the flight fills. A group fare is quoted on request, and it is confirmed only after the airline accepts that request.

So what is a group fare in flight terms? It is a single airline quote for the whole party, on a chosen flight and date, with its own payment and name deadlines. A group fare air ticket is issued once those steps are complete. JourneyDeal's group desk sends your request, brings back the airline's answer and keeps track of the deadlines with you.

What to send with a group request

• The route and the travel date, plus any other dates you could accept.
• Preferred departure times or a specific flight number, if you have one.
• The number of adults, children and infants.
• One-way or return, and the return date.
• Whether any travellers need special assistance.

The more flexible you can be, the more options the airline can usually offer.

How a group fare works

1. You send the route, dates, preferred timings and number of passengers.
2. The group desk asks the airline for a group fare on that flight.
3. The airline replies with a fare and its terms. It may also offer another flight or decline if it has no space.
4. If you accept, you pay as the airline's terms require, often a deposit first. The group is confirmed once the airline accepts it.
5. You send passenger names by the airline's deadline.
6. After full payment, the tickets are issued and emailed.

Why choose a group fare over separate tickets

• One per-seat price for the whole party, instead of watching the fare climb seat by seat.
• Everyone on the same flight, rather than split across departures.
• Names are usually needed later than for individual tickets, which helps when a guest list is still settling.
• One booking and one point of contact for the whole party.
• A clear set of terms agreed before you pay, rather than different rules on each individual ticket.

When to use group fare flight booking

• Weddings and family functions.
• Corporate offsites, conferences and incentive trips.
• School, college and student groups.
• Pilgrimages and community travel.
• Sports teams and event travel.

Group fare rules to understand

• A group fare is not confirmed until the airline accepts the request; a quote alone does not hold seats for ever.
• Quotes are valid for a limited time and the price can change if you wait.
• Deposits and cancellations follow the airline's group terms, which often make deposits non-refundable.
• Name changes, reductions in passenger numbers and date changes are governed by the airline and may carry charges.
• Baggage is set by the airline for that group fare and is stated with the quote.
• The airline can still reschedule or cancel a flight; if it does, we help you rebook or claim a refund under its rules.

Group fare or fixed departure?

If your party has fewer than 10 passengers, or your dates are flexible, look at fixed departure flights too. Those are seats already held for set dates on a confirmed PNR, sold at a fixed price, and you can book them straight away without a group request. On peak dates they can work out cheaper than a group quote, though not always, so it is worth comparing both. Larger parties can also mix the two: book what is available on a fixed departure and request a group fare for the rest.

Group fares for travel agents

Registered travel agents can send group requests for their own customers through the same desk and book fixed departure seats at net fares with their own markup. Agent registration is free, with a KYC check before activation. For a trip that needs hotels as well as flights, our fixed departure holiday packages may also fit. Agents handling weddings or corporate trips often combine a group fare for the main party with fixed departure seats for late additions.